Compliance Recap March 2014

The regulatory agencies issued a number of documents during the month of March, as they have tried to provide needed information with respect to 2014 and 2015 obligations under the Patient Protection and Affordable Care Act (PPACA). Many employers will…

Preparing for PPACA — A Readiness Checklist

As we approach the month of April, employers should be taking steps to ensure they are prepared to meet the Patient Protection and Affordable Care Act (PPACA) requirements that begin in 2014 and in 2015. In many instances, employers will need to begin …

Take Your Time Off

With apologies to 1960s American surf rock group Ronny & The Daytonas: Little PTO, you’re really lookin’ fine! If employers think that employees who take all their time off are less dedicated and, therefore, less productive, they couldn’t be more w…

Waste in Health Care: Does Wastefulness Contribute to Excess Cost and Poor Quality?

Peter Freska, CEBS
Benefits Advisor
The LBL Group, A UBA Partner Firmhealth care costs

Waste in health care has been a discussion for many years. With the passing, and now implementation, of the Patient Protection and Affordable Care Act (PPACA), waste in health care is again at the forefront of health care delivery. According to reports, it is estimated that one-third of all health care spending in the United States is wasteful. The most prominent issue is how to reduce health care costs without compromising the quality of care received. Included in what most determine to be waste are services that are not evidenced to produce better health outcomes. Additionally, inefficiencies in how health care is provided, and costs for treatments, are included in the cycle of waste in health care.

The cost of health care waste in the United States is huge. According to McKinsey Global, the United States spends $650 billion more than other developing countries do on health care (Accounting for the cost of US Health Care – Mcinsey & Company). Generally, it is found that this spending is generated by providers’ capacity for outpatient services, innovations in technology, and demand responding to the increased availability of services. A more current study from 2012 found that up to $750 billion total United States health care spending – including Medicare and Medicaid, state and federal costs – was wasteful spending (The Committee on Energy and Commerce – Memorandum). Wasteful spending included unnecessary services, excessive administrative costs, fraud, and more. The cost of waste is outlined as part of Medicare and Medicaid costs as well as part of the total United States health care spending and at the highest, waste accounts for 37% of total United States health care spending. Working to reduce waste clearly has a compelling argument, at least from a cost savings perspective.

Based on the evidence presented and other studies, wastefulness does contribute to excess cost and at least a reduction in quality. Generally, with this comes a desire to engage in quality and performance improvements. In most situations that have waste, people and organizations tend to strive for more efficiency. Reasonably stated, people do not work out ways to add another unnecessary step to process or treatment. Reasonable people work toward more efficiency and effectiveness. Hence, they work to extract waste from the health care system.

From a quality improvement perspective, people and organizations will focus on processes that work to bring services to the next level. This likely includes the aim of improving the overall health of the community services. From the performance improvement perspective, people and organizations work to achieve strategic goals through improved effectiveness, empowerment, and leaning out the decision making process.

The desire to reduce waste is compelling to engage in these improvement strategies. The Centers for Disease Control and Prevention (CDC) have even dedicated a portion of their website to these topics (CDC – Performance Management and Quality Improvement). Waste in the health care system from failures of care delivery, coordination of care, overtreatment and administrative complexities, pricing issues, fraud, and abuse amounts to billions of dollars annually that could be saved or redirected to better causes. Ultimately, if the United States health care system is to increase performance and quality, then change is needed.

Your “Dependents” Could be Costing You

The Employer-Shared Responsibility (“Play or Pay”) final regulations released February 2014 provide a little relief for Applicable Large Employers (ALEs) and their obligations surrounding dependent coverage. The final regulations provide, in part, that in order to avoid a potential penalty, ALEs must offer coverage to the full-time employees’ dependents. This article will address the Final Regulations’ definition of dependent, possible implications, and allowable transitional relief.

Your “Dependents” Could be Costing You

By Jennifer Kupper
In-House Counsel & Compliance Officer
iaConsulting, a UBA Partner Firmdependents coverage and PPACA

The Employer-Shared Responsibility (“Play or Pay”) final regulations released February 2014 provide a little relief for Applicable Large Employers (ALEs) and their obligations surrounding dependent coverage.  The final regulations provide, in part, that in order to avoid a potential penalty, ALEs must offer coverage to the full-time employees’ dependents.  This article will address the Final Regulations’ definition of dependent, possible implications, and allowable transitional relief. 

Who is a “dependent”?  Well, as my mom would say, “Look it up.” One problem is that the dictionary, HIPAA, the Internal Revenue Code, the insurance certificates, and the Summary Plan Description all have different definitions.  In addition, surprisingly, the Patient Protection and Affordable Care Act (PPACA) does not even define dependent.  Still, ALEs must offer these dependents coverage by 2016 to avoid a potential penalty.   So, we must piece together the definition of dependents along with the best solution for employers facing potential penalties.

Traditionally, people think of dependents as including spouses, children, stepchildren, adopted children, and, perhaps, even grandchildren and foster children.  For some purposes, like taxes, this is true.  For play or pay purposes, however, this is not the case. 

The final regulations provided some parameters of who constitutes a dependent.  First of all, regarding dependent children, coverage must be extended through the month in which the child attains 26 years of age.  Second, stepchildren and foster children are excluded from dependent. Also, children who are not U.S. citizens or nationals are excluded from the definition of dependent, unless the child is a resident of Mexico, or Canada, or is within the adopted child exception under the Internal Revenue Code.  Further, consistent with the proposed regulations, the final regulations exclude spouses from dependent.

Why does an ALE’s definition of dependent matter?  

  1. Money. Specifically, the final regulations removed “spouse” from the definition of dependent.  Many employers include spouses as a dependent, regardless of employer contribution.  Even if an employer does not contribute to an employee’s dependent coverage, dependents affect the rates.  From an actuary perspective, spouses incur more claims than the employee.  More claims cost more money.
  2. Special Enrollment Periods Pursuant to HIPAA.  The Health Insurance Portability and Accountability Act of 1996 (HIPAA) defines “dependent” as “any individual who is or may become eligible for coverage under the terms of a group health plan because of a relationship to a participant,” clarifying that the plan’s terms determine which individuals are eligible as a dependent under the plan.  Being aware of how the plan defines dependent is important.  For example, if an employee has a new dependent as a result of marriage, birth, adoption, or placement for adoption, then the employee and (all) dependents may be able to enroll in the plan, provided the employee is eligible.  This includes adding the stepchildren and spouse if either is a dependent by plan document or summary plan description (SPD) definition.  More dependents mean more people utilizing the benefits, resulting in more claims.
  3. Dependent’s Dependents.  Some policies do provide coverage for dependent’s dependents.  However, PPACA does not require plans, or carriers, to make coverage available for a child of a dependent child.
  4. Play or Pay Potential Penalties.  If an ALE does not offer coverage to full-time employees’ dependents, and at least one full-time employee receives a premium tax credit, the ALE is subject to the play or pay penalties.  (This article will not address the penalties or the transition relief associated with the penalties.)

The final regulations did provide transitional relief.  To provide ALEs time to expand coverage to dependents, ALEs will not be liable for this particular penalty solely for failure to offer dependent coverage for the 2014 and 2015 plan years, provided the following:

  1. The relief is not available to the extent the employer offered dependent coverage during the 2013 and/or 2014 plan year(s) and chose to drop dependent coverage subsequently. 
  2. The relief extends only with respect to dependents who were without an offer of coverage in both the 2013 and 2014 plan years. 
  3. The relief is available only if the employer takes steps during the 2014, 2015, or both plan years to extend coverage to dependents not offered coverage in the respective plan years.

What should ALEs do?  First, ALEs should refer to the plan documents and summary plan descriptions to determine who is a dependent under the plan.  Second, ALEs might consider modifying the plan’s definition of dependent to remove spouses and/or stepchildren and/or foster children, keeping in mind the counter-arguments for expanded dependent coverage — mainly, retention and recruitment.  Finally, ALEs trying to avoid the potential penalty should begin taking steps this year and next year to extend coverage to dependents currently not covered.

Social Media & Healthy Relations

Unless you’ve been living in a cave, you know that social media (e.g., Facebook, Twitter, LinkedIn, Pinterest, etc.) is commonplace in today’s workplace culture. These so-called “wired employees” use cutting-edge technology as tools to help them do more while staying connected to their friends, family, and coworkers.

Was another delay necessary?

Another delay for non-compliant plans was released recently, to renew the plan into 2017. However, the process to remain on these plans relies on several items. First, the State Insurance Commissioner must allow or approve non-compliant plans to renew. Second, the insurance carrier decides to file the non-compliant plan rates, get approval from the respective State Insurance Commissioner in a timely manner, and send out all the required notices to the affected policyholders. Many in the industry are now calling these ‘grandmothered’ plans.

RELOCATIONS INCREASE IN THE U.S.

Based on an article in SHRM: Society For Human Resource Management magazine, the percentage of U.S. job seekers relocating for new positions has climbed to its highest level since 2009.

 

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